Empowering Infinity Payroll Solutions with a Seamless Registration Portal
At Trifort Solutions, we pride ourselves on creating bespoke software solutions tailored to meet our clients' specific needs.
Recently, we had the pleasure of working with Infinity Payroll Solutions to develop a new registration portal that significantly enhanced their onboarding process.
Here's a look at the problems we addressed and the substantial benefits Infinity Payroll Solutions has experienced as a result.
Understanding the Client's Needs
Infinity Payroll Solutions faced several challenges with their previous onboarding system.
Their existing manual process, consisting of sending forms via email for workers to complete and return, led to frequent errors, missing information, and significant administrative overhead.
The company sought a more professional and efficient solution to streamline their operations and minimize the risk of errors.
Our Solution
Within a couple of weeks of initial contact, and a handful of online meetings to gather requirements, we had deployed a cost-effective custom online portal for Infinity Payroll, so that workers could fill out their details on a form.
The portal ensured each worker was only asked necessary questions and that they provided all the information that was required. It then forwarded the completed response to the team at Infinity Payroll, for further processing.
Although this is only a partial solution, Infinity Payroll were keen to benefit from a low-cost quick solution that immediately saves them significant time and money, and which can be expanded with additional features in future.
Key Benefits Realized
Professional and Error-Free Registration:
The new portal is a significant upgrade from the manual email-based system.
It helps ensure that all required information is collected accurately and completely, thanks to built-in validation checks. And as the worker is only asked relevant questions, based on their answers, it simplifies the process for them too.
This change has dramatically reduced the administrative issues associated with incorrect or incomplete data submission.
Reduced Administrative Burden:
The portal has saved at least half a day of work each week. This includes time previously spent contacting workers to verify data and correcting errors related to payments and compliance.
The reduction in manual interventions has significantly improved operational efficiency.
Happier Workers
With the previous manual system, errors or incomplete information often meant delays in payments, or incorrect payments to workers.
This is no longer an issue, now that the portal ensures that the correct information is entered, and workers get paid correctly more often.
Better Visibility
Due to the higher quality information captured by the portal, Infinity Payroll now has up to 4 days more visibility of work that they need to do, allowing staff to plan more effectively.
Looking Ahead
The registration portal is a crucial step in Infinity Payroll Solutions' broader vision of creating a comprehensive online ecosystem.
Future plans include developing a portal where workers can access their contracts, payslips, P45s, and P60s, and request changes to their details. This evolution aims to further reduce administrative burdens by enabling direct data importation or API integration into the payroll system.
Infinity Payroll Solutions views this project as an ongoing effort and plans to engage with us again for future phases, including potentially changing their payroll system to better align with their evolving needs.
At Trifort Solutions, we are committed to supporting Infinity Payroll Solutions in their journey towards a more streamlined and efficient payroll process. This successful collaboration demonstrates our capability to deliver flexible, customized solutions that address specific client challenges and contribute to their long-term goals.
Can We Help?
Do the issues Infinity Payroll experienced sound familiar?
If your business is grappling with similar challenges—such as poor quality data, manual data collection, or spending excessive time chasing up missing information, Trifort Solutions can help.
Contact us today for a free, informal, no-obligation chat to explore how we can develop a customized solution to streamline your processes and enhance your operational efficiency.